Platform Capabilities
NILVaultAI Features — Complete NIL Compliance Platform
Enterprise-grade capabilities for the professionals who manage NIL risk — athletic departments, sports agents, accountants, and multi-advisor firms — covering the complete lifecycle from contract to cap to payment to tax.
School & Athletic Department Features
Everything athletic directors, compliance staff, and coaches need for end-to-end institutional compliance — cap modeling, payment automation, and audit-defensible records across your entire program.
Cap Modeling & Allocation
Live $20.5M→$32.9M roster cap tracking with allocation forecasting, exportable financials, and scholarship monitoring.
NIL Go Compliance Dashboard
Disclosure and approval workflows with live compliance monitoring and an audit-defensible trail for every submission.
Contract-Linked Payment Tracking
Payment scheduling and tracking linked to contract terms, with tamper-proof documentation and buyout visibility. NILVaultAI never touches or holds funds.
Conference Redline-Approval
Standardized agreement encoding with multi-party sign-off and full redline history across institutions.
Tax Documentation & Multi-State Tracking
Multi-state income tracking by game schedule, treaty-rate references, and CPA-ready exports with tax form preparation support. Operates within the permitted purpose of assisting in preparation of returns — not educational, not advisory.
School Policy Encoding
Individualized NIL policy configuration per institution with conference rules and state-law references applied automatically.
SIS Integration
Deep integration with Banner, Workday, Ellucian, and PeopleSoft for enrollment sync and enterprise procurement.
System of Record
Replaces legacy document systems with a tamper-evident audit trail. AES-256 encryption and FERPA-compliant data handling with closed-loop compliance.
Advisor & Partner Dashboards
Dedicated dashboards for sports agents, accountants and accounting firms, agencies, brands, collectives, and conferences — the professionals advising athletes and programs.
Agency Dashboards
Per-agency deal management with designated-rep filing, conflict engine, and athlete-authorized dashboards.
Brand Dashboards
FMV verification, creator verification, and neutral payment processing. Subscription only, never deal fees.
Collective Tools
FMV documentation, deal tracking, 1099 documentation, and donor-fund distribution management.
Accounting Firm Pipeline
Data pipeline access for CPA firms with AUP support and CPA-ready export capabilities.
Conference Deployment
Multi-institution deployment with conference rule encoding, cross-school analytics, and quarterly regulatory bulletins.
Third-Party Integrations
Compatible with Opendorse, INFLCR, and other platforms by design. Ingests data, provides audit-defensible record.
AI Learning Agent
Retrieval over a verified, professionally curated library. Every answer cited to a dated public source. Tax computation executes within the platform boundary — no athlete data leaves for external processing. Constrained to information, never advice. Tamper-evident audit log with Merkle-chained verification.
The Competitive Moat
Structural advantages that cannot be replicated by AI chatbots or marketplace incumbents.
Information, Not Advice
Every answer cited to dated public law — we never give legal advice, score athletes, or recommend deal structures
Dual-Authority Tether Model
Athlete-granted consent and institutional school-official authority are separate mechanisms with separate audit trails — never conflated
We Never Train on Your Data
Our AI retrieves against a verified library. We never train or tune models on customer, athlete, or institutional data in any form
Hard Visibility Boundaries
Coaches see compliance signals, never deal dollars or tax data. Each constituency sees only what their authority permits — enforced architecturally
No Marketplace, No Discovery
No athlete browse, search, or talent directory. Brands buy documentation and defensibility — not access to athletes
Litigation-Anticipating Records
Point-in-time rule reconstruction, first-class legal hold, Merkle-chained audit log, privilege-safe exports with hash manifests
AES-256 Encryption & FERPA Compliance
SOC 2-aligned controls, tenant-isolated data, and role-based access that generic tools cannot match
Closed-Loop Audit Trail
Contract to tax as a tamper-evident, append-only record with five disclosure states — no value is silently blank
Neutral Payment Documentation
Contract-linked payment tracking with a disclosed flat per-receipt fee — we never touch, hold, or take a percentage of funds
Proprietary NIL Taxonomy
Professionally authored and curated by industry-certified sports agents — not trainable, not cloneable in 6 months
Guardian-First High School Protection
Minor protection product sold to parents and guardians — never marketed to minors as an earnings tool. EO 14400 and CSC reporting compliance built in
Consent in Context, Not at Signup
Every data-sharing grant is scoped, time-bound, and revocable — collected at the moment it matters, never as a wall of permissions at onboarding
Why Teams Switch to NILVaultAI
One platform replaces 5–7 point tools — and manual spreadsheets.
| Capability | Manual / Spreadsheets | Point Tools | NILVaultAI |
|---|---|---|---|
| NIL disclosure & compliance tracking | ❌ Manual forms | ⚠️ Partial | ✅ Structured disclosure workflow |
| Roster cap modeling & allocation | ❌ Excel only | ❌ Not included | ✅ Live roster tracking + allocation |
| Multi-state tax documentation | ❌ Manual CPA | ❌ Not included | ✅ State-by-state tracking + CPA-ready exports |
| Audit-ready records | ❌ No trail | ⚠️ Fragmented | ✅ Tamper-evident audit trail + exports |
| SIS sync (Banner/Workday) | ❌ Manual data entry | ⚠️ Limited | ✅ Native integration |
| FERPA-aligned data separation | ❌ N/A | ❌ Not certified | ✅ Multi-tenant + DPA |
| Neutral payment documentation | ❌ Wire / Venmo | ⚠️ Platform holds funds | ✅ Documented — we never touch funds |